How to Convert Word & Excel Files to PDF — Tips to Prevent Layout Issues
Have you ever sent a Word or Excel document to someone only to have the layout break on their end? Missing fonts, different software versions, different operating systems — the causes vary. Converting to PDF ensures the document looks the same on any device.
Why Convert to PDF?
- Consistent layout across all devices and operating systems
- Embedded fonts prevent garbled text
- Prevent unintended editing by recipients
- Often results in a smaller file size
- Guaranteed print layout
Converting Word to PDF
With PDFrog's Word to PDF Converter, just upload your .docx file and it's converted to PDF. Text formatting, images, and table layouts are preserved during conversion.
Converting Excel to PDF
For Excel files, pay attention to print area and sheet settings. The Excel to PDF Converter converts your spreadsheet to PDF while preserving the layout as closely as possible.
Tips to Prevent Layout Issues
For Word Documents
- Use standard fonts (Arial, Calibri, Times New Roman, etc.)
- Set images to "In Line with Text" positioning to prevent shifting
- Allow sufficient margins for headers and footers
- Set explicit page breaks where needed
For Excel Spreadsheets
- Set the print area before converting
- Adjust column widths so content doesn't overflow
- Verify page orientation (portrait/landscape)
- Check text wrapping settings in cells
Convert the Other Way Too
Need to convert a PDF back to Word or Excel? Use the PDF to Word or PDF to Excel converter.
Summary
Converting Office files to PDF is an essential task in any business workflow. With PDFrog, you can convert easily in your browser while preserving your layout. Give it a try.